Certified Payroll

Stop Worrying About Payroll Penalties

Construction contractors worldwide trust LionHeart for certified payroll compliance that keeps projects moving and penalties at bay.

Audit Trained Professional

Michelle’s audit background ensures your certified payroll meets every compliance requirement without errors.

Labor Industry Experience

Over 25 years working with construction companies means we understand your unique payroll challenges.

Second Set Review

Every certified payroll gets reviewed twice to catch mistakes before they become costly violations.

Flat Fee Pricing

No surprise bills or hourly charges – just transparent pricing that beats CPA rates by 60%.

Over 25 Years of Experience

Construction Payroll Compliance

Certified Payroll That Actually Works

You’re already juggling deadlines, materials, and crews. The last thing you need is certified payroll headaches eating into your profits or triggering state penalties.

We handle your certified payroll reporting so you can focus on what you do best – completing projects on time and under budget. We know the requirements inside and out.

Prevailing Wage Payroll Benefits

What You Get With LionHeart

Stop losing sleep over compliance deadlines and penalty notices that could cost your business thousands.

Your certified payroll reports get submitted on time, every time, without late fees.

You’ll never worry about $100-per-day penalties for missed compliance deadlines again.

Prevailing wage calculations happen automatically, eliminating costly underpayment mistakes.

Your team saves hours each week that used to go toward manual payroll preparation.

You’ll have complete audit trails ready if the Department of Labor comes calling.

Cash flow stays predictable with flat-fee pricing instead of surprise hourly charges.

Payroll Certification Process

We Handle the Heavy Lifting

Certified payroll isn’t just about filling out forms. It’s about getting every detail right the first time, because mistakes cost money you can’t afford to lose.

We track prevailing wage rates for every county you work in, manage fringe benefit calculations, and ensure your reports meet both state and federal requirements. Your certified payroll gets submitted within 30 days of each pay period, exactly as required.

No more scrambling to meet deadlines or wondering if you’ve classified workers correctly. We’ve got it covered.

Construction Payroll Reporting

Complete Payroll Compliance Package

Your certified payroll service includes everything you need to stay compliant: weekly payroll processing, prevailing wage calculations, fringe benefit tracking, and all required government reporting.
We also handle new hire reporting, workers’ compensation documentation, and maintain the detailed records you need for audits. Everything gets organized in QuickBooks Online so your data is always accessible and audit-ready.
You get real-time dashboards showing exactly where your labor costs stand on every project.

How It Works - Professional Excavation Services

Our Excavation Process, Simplified

01 Data Collection Setup

We connect your time tracking and project management systems to our certified payroll platform.

02 Payroll Processing

Every pay period, we calculate prevailing wages and prepare your certified payroll reports automatically.

03 Compliance Submission

Reports get submitted to the proper agencies on time, with confirmation tracking for your records.

Frequently Asked Questions

Explore our FAQ section to quickly find helpful information about our services, pricing, scheduling, and more.

What happens if I miss a certified payroll deadline?

Missing certified payroll deadlines can lead to fines of $100 per day after a standard 14-day grace period, depending on your state’s labor laws. These penalties can add up quickly and cut into your project’s profitability. With LionHeart handling your certified payroll, you’ll never miss a deadline. We track all submission requirements and ensure your reports are filed with the appropriate agencies on time—every time. Our system automatically flags upcoming deadlines so nothing falls through the cracks.

How do prevailing wage rates work for construction projects?

Prevailing wage rates are set by state or local labor departments and vary based on trade classification, location, and project type. These rates include both hourly wages and fringe benefits that must be paid to workers on publicly funded construction projects. Rates often change annually—and sometimes mid-year—so staying current is essential. We monitor all rate changes and automatically update your payroll calculations to ensure full compliance. We also handle complex fringe benefit calculations, taking the burden off your team and reducing the risk of costly mistakes.

Can you help with both state and federal certified payroll requirements?

Absolutely. Many construction projects require compliance with both state prevailing wage laws and the federal Davis-Bacon Act—each with its own reporting formats and submission requirements. We handle both seamlessly. Our team prepares the correct forms for each jurisdiction and ensures they’re submitted to the appropriate agencies on time. Whether you’re working on a state-funded infrastructure project or a federally funded contract, we make sure you stay fully compliant without having to juggle multiple sets of rules.

What records do I need to keep for certified payroll audits?

New York requires you to maintain detailed payroll records for at least six years, including employee classifications, hours worked, wages paid, and fringe benefit contributions. You also need daily time records, payroll registers, and proof of payments to fringe benefit funds. During audits, investigators will want to see these records along with your certified payroll submissions. We maintain all required documentation in organized, easily accessible formats. If you face an audit, we provide complete record packages and can even assist with audit responses.

How much does certified payroll compliance typically cost contractors?

The cost of certified payroll mistakes far exceeds the cost of professional service. Contractors facing violations often pay thousands in penalties, back wages, and legal fees. Some face debarment from future public projects, which can devastate a construction business. Our flat-fee certified payroll service costs a fraction of what most contractors pay their CPAs, and eliminates the risk of costly compliance errors. You get predictable monthly costs instead of surprise bills, and the peace of mind that comes with knowing your payroll is handled correctly.

Do you integrate with construction accounting software and time tracking systems?

Yes, we integrate with major construction accounting platforms and time tracking systems to streamline your certified payroll process. This eliminates double data entry and reduces the chance of errors that can trigger compliance issues. Your time data flows directly into our certified payroll system, where prevailing wage calculations happen automatically. The processed payroll data then feeds back into your accounting software for job costing and financial reporting. This integration saves hours of manual work each pay period and ensures your labor costs are accurately tracked across all projects.